6 October 2017
WASHINGTON, DC — Discover the latest Earth and space science news at the 50th annual AGU Fall Meeting this December, when about 24,000 attendees from around the globe are expected to assemble for the largest worldwide conference in the Earth and space sciences.
This year, the meeting runs from Monday through Friday, Dec. 11-15, at the Ernest N. Morial Convention Center, 900 Convention Center Blvd, New Orleans, Louisiana, 70130.
Included in this advisory:
- Abstracts and sessions now online and searchable
- Press registration information
- Hotel information
- Press field trip: Living with Water in New Orleans
- First-timers’ webinar
- Virtual Press Room
The full scientific program is now searchable online. To search, click on the search button at the top, right-hand corner of the online program. Click on “Advanced Search” to search by session, paper or person. To browse sessions by AGU’s scientific sections and focus groups (e.g. Atmospheric Sciences, Planetary Sciences, etc.), click on the Section/Focus Group link on the left-hand side of the search engine. “Union” sessions offer the most interdisciplinary presentations.
AGU will distribute at the meeting a book with a Fall Meeting schedule including session titles and times, an author index, maps, floor plans, listings of town hall meetings and activities/events, and other information. Members of the news media can pick up copies in the Press Room; the book does not include abstract information. AGU will also distribute daily a newspaper-style print listing of all presentations for each day, including abstract titles.
NOTE: Audio recording, photography or video recording is not allowed in scientific sessions or in poster halls.
Online press registration for the Fall Meeting is now open. Please pre-register to expedite the on-site badge pick-up process.
The AGU Press Office provides complimentary press registration to professional journalists representing media organizations, freelance journalists, photographers, videographers, bloggers, authors, filmmakers, public information officers, institutional communicators and student journalists for the express purpose of gathering news and information to produce media coverage of AGU meetings. Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility requirements, please visit the Press Registration Eligibility Requirements page.
Registrations are approved at the discretion of the AGU press office and approval may take up to 5 business days. Eligible members of the press may also register for press credentials on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room and Quiet Rooms locations will be included in a future advisory.
NOTE: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.
It is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting. Hotels sell out quickly and AGU encourages members of the media to book hotel rooms as soon as possible to take advantage of preferential rates. Please see #3 below for more information about hotel reservations.
The AGU press office will also be hosting a field trip for members of the media 1-5 p.m. on Sunday, December 10, followed by a networking happy hour. Please see #4 below for more information.
First time covering the AGU Fall Meeting? AGU will be holding a webinar for first timers 2:00 – 3:00 pm EST on Tuesday, November 14. Please see #5 below for more information.
Members of the press can make hotel reservations through the online press registration site. You will need to submit your press registration before booking a hotel room. However, it is not required to wait for press registration approval before booking a hotel room.
Once you have submitted your press registration, you will see a link to add/modify your hotel reservation on the press registration site. An additional link to the housing website is provided in the registration acknowledgement email you will receive after submitting your registration. You can also log back into the press registration site using your email and registration ID to add/modify your hotel reservation. The deadline to book a hotel room in order to receive the special AGU room rate is Wednesday, November 15.
About 24,000 scientists, journalists, educators, and students are expected to attend this year’s meeting and hotels sell out quickly. Please consider booking a hotel room now to take advantage of the preferential rates. There are more than 50 hotel choices included in the registration form and rates start as low as $129.00 per day, plus tax. The special AGU room rates are subject to availability after the Nov. 15 deadline.
Please visit the Fall Meeting housing page to see a list of hotels offering the special AGU room rate, as well as their rates and locations. However, press must register and book housing via the press registration site, and not from the Fall Meeting housing page. Please use this page as a reference only.
On Sunday, December 10, AGU, ISEECHANGE and local scientists and experts will lead members of the media on a field trip around New Orleans focusing on the city’s relationship to water. Decisions around water infrastructure have influenced the most prominent aspects of New Orleans history and culture for the last 300 years. Now, as evident in recent flooding events in July and August, the city’s future depends on changing its relationship to water: “Living with Water” rather than treating it as an existential threat.
During this field trip, journalists will learn about cutting-edge approaches to combine citizen science, remote sensing data, and community engagement projects to influence the design of the city’s infrastructure. Through a comprehensive approach to building resilience, these projects aim to reduce flooding and subsidence, improve water quality, reduce the burden on existing drainage infrastructure, create inclusive workforce and economic development opportunities, and improve health and quality of life.
Participants will visit the Gentilly Resilience District and other New Orleans neighborhoods affected by flooding. The tour will include a history of the city’s relationship with water, exploration of green infrastructure demonstration projects implemented by various public agencies and nonprofits, and information about large-scale innovative urban water management projects breaking ground in 2018.
The field trip will conclude with a media networking happy hour alongside AGU scientists and local experts. Further details on the trip and happy hour will be provided closer to the meeting.
When: Sunday, December 10, 2017. Field trip: 1 – 5 pm; happy hour immediately afterward.
Where: The field trip will depart from the Hilton New Orleans Riverside, 2 Poydras St, New Orleans, Louisiana, 70130 and drop participants off at the happy hour location, Lucy’s Retired Surfers Bar, 701 Tchoupitoulas St, New Orleans, Louisiana, 70130, which is within walking distance of the New Orleans Convention Center.
Cost: Free! AGU will provide food and drinks at the post-trip happy hour.
Eligibility: Space for the tour is limited. Staff journalists representing media organizations, freelance journalists, photographers, videographers, bloggers, authors and filmmakers will have first priority for registration. If space is still available on the tour one week before the meeting, AGU will open the tour to public information officers and institutional science communicators. PIOs and institutional science communicators interested in attending can fill out the form on this page to be notified if space becomes available. The happy hour following the field trip is open to all AGU Fall Meeting press registrants.
If you are unsure what media category you fit into, read AGU’s press eligibility guidelines here.
Register: Reporters can register for the field trip here. All reporters planning to attend the field trip MUST pre-register; no on-site registrations will be accepted. Field trip attendees MUST be registered as press for the 2017 AGU Fall Meeting to attend. However, it is not necessary to wait for your press credentials to be approved to register for the field trip.
Note: If you register for the field trip and are unable to attend, please cancel your registration as soon as possible so that AGU can make your spot available to another person.
Attending your first AGU Fall Meeting and don’t know where to start? Whether you’re covering a scientific meeting for the first time or just haven’t been to the Fall Meeting before, veteran reporters Jonathan Amos and Julia Rosen will let you in on their secrets for navigating the largest gathering of Earth and space scientists during a webinar on Tuesday, November 14 from 2:00 – 3:00 pm EST. The webinar is free but registration is required. Register for the webinar here.
For journalists: Journalists covering the Fall Meeting will find many resources online in the Virtual Press Room: Press releases, press conference materials (including PowerPoint presentations, images, videos, scientific papers, and more, as available) and other information. Videos of press conferences will be added to the Virtual Press Room during the meeting for easy online access.
For public information officers: PIOs will be able to share press releases online in the Virtual Press Room by directly uploading press releases and other supplemental materials to the site. Instructions on uploading materials to the Virtual Press Room will be included in a future advisory. For more information, e-mail email@example.com.
The Virtual Press Room will launch in the Fall Meeting Media Center next month.
AGU will also provide online tools in the Media Center where reporters can find and request interviews with scientific experts at the meeting. More information about these tool, and how PIOs can participate, will be included in a future advisory.
The American Geophysical Union is dedicated to advancing the Earth and space sciences for the benefit of humanity through its scholarly publications, conferences, and outreach programs. AGU is a not-for-profit, professional, scientific organization representing more than 60,000 members in 139 countries. Join the conversation on Facebook, Twitter, YouTube, and our other social media channels.