AGU Fall Meeting in San Francisco: Press registration open; book hotel now

28 August 2019


San Francisco and the Golden Gate Bridge.

San Francisco and the Golden Gate Bridge.

AGU press contact:
Lauren Lipuma
+1 (202) 777-7396
llipuma@agu.org


WASHINGTON—Discover the latest Earth and space science news at Fall Meeting 2019 this December, when more than 25,000 attendees from around the globe are expected to assemble for the largest worldwide conference in the Earth and space sciences.

This year, the meeting runs from Monday through Friday, December 9-13, at the Moscone Center, 747 Howard St., San Francisco, California.

Included in this advisory:

  1. About Fall Meeting
  2. Press registration information
  3. Hotel information
  4. U.S. visa regulations for international attendees

1. About Fall Meeting

All information about Fall Meeting intended for the press is available in the Fall Meeting Media Center.

Journalists attending Fall Meeting can learn about the latest research in fields as diverse as planetary evolution, natural hazards, changing climate, Earth observation, seafloor mapping and more. The preliminary program includes more than 1,400 proposed sessions and more than 27,000 submitted abstracts.

Note: The preliminary program is subject to change. The final scientific program will be available in early October.

Press at Fall Meeting

To help journalists report on newsworthy scientific findings presented at the Fall Meeting, AGU provides a press room where reporters, press officers, bloggers and others can work and mingle. In the press room — and in an online newsroom to be launched in November — AGU will make available copies of press releases about developments in Earth and space science and other news presented at the meeting.

During the meeting, registered members of the press will also be able to reserve quiet rooms to conduct interviews. AGU will also provide online tools where reporters can connect with scientific experts at the meeting. More information about these tools, and how PIOs can participate, will be included in a future advisory.

AGU will also offer a series of press conferences about newsworthy scientific advances, announced in a schedule about a week before the meeting’s scientific sessions begin. Reporters can remotely participate in Fall Meeting press conferences via webstreaming. Information about how to sign up and access this feature will be included in a future advisory.

Public information officers of universities, government agencies, and research institutions can use the Fall Meeting as an opportunity to present research to more than 200 on-site reporters through press releases, press conferences, press workshops, media availabilities, a virtual press room, and one-on-one contact with the press. Please use the AGU Press Event Proposal Form to submit press conference, press workshop and media availability proposals. The deadline to propose a press event is Friday, September 20.

2. Press registration information

Online press registration for the Fall Meeting is now open. Please visit the Fall Meeting Media Center and click on the “Register Now” button to start your registration. Press registrants will be prompted to create an AGU account before registering. If you already have an AGU account and need to reset your password, please do so and then return to the Media Center and click “Register Now” to complete the registration process.

The AGU Press Office provides complimentary press registration to members of the media for the express purpose of gathering news and information to produce media coverage of AGU meetings. Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility information, please visit the Press Registration Eligibility Requirements page.

Registrations are approved at the discretion of the AGU press office and approval may take up to 5 business days. Eligible members of the press may also register for press credentials on-site at the meeting, but we encourage you to register online to expedite the on-site badge pick-up process. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room and Quiet Rooms locations will be included in a future advisory.

NOTE: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.

3. Hotel information – book now for the best selection!

Members of the press can make hotel reservations through the Fall Meeting Media Center. You will need to submit your press registration before booking a hotel room. However, it is not required to wait for press registration approval before booking a hotel room.

Once you have submitted your press registration, you will see a link to add/modify your hotel reservation on the press registration site. An additional link to the housing website is provided in the registration acknowledgement email you will receive after submitting your registration. You can also log back into the press registration site using your email and registration ID to add/modify your hotel reservation. The deadline to book a hotel room at the special AGU room rate is Wednesday, November 15.

More than 25,000 scientists, journalists, educators, and students are expected to attend this year’s meeting and hotels sell out quickly. Please consider booking a hotel room now to take advantage of the preferential rates. It is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting. There are more than 60 hotel choices included in the registration form and rates start as low as $179.00 per day, plus tax. The special AGU room rates are subject to availability after the November 15 deadline.

The Fall Meeting housing page displays a list of hotels offering the special AGU room rate, as well as their rates and locations. However, press must register and book housing via the Fall Meeting Media Center and not from the Fall Meeting housing page. Please use this page as a reference only.

4. U.S. visa regulations for international attendees

All journalists who are not citizens or permanent residents of the United States need a visa to cover scientific meetings in the U.S. This also applies to journalists from “Visa Waiver Program” countries (e.g., Western Europe) who do not normally need visas to enter the U.S. as tourists.
The required visa is a “Media (I) Visa” issued by an American Embassy or Consulate in your home country. Journalists traveling internationally to attend the Fall Meeting should apply as soon as possible for a “Media (I) Visa.”

The U.S. Department of State has a “Media (I) Visa” fact sheet for journalists available on its website.

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Founded in 1919, AGU is a not-for-profit scientific society dedicated to advancing Earth and space science for the benefit of humanity. We support 60,000 members, who reside in 135 countries, as well as our broader community, through high-quality scholarly publications, dynamic meetings, our dedication to science policy and science communications, and our commitment to building a diverse and inclusive workforce, as well as many other innovative programs. AGU is home to the award-winning news publication Eos, the Thriving Earth Exchange, where scientists and community leaders work together to tackle local issues, and a headquarters building that represents Washington, D.C.’s first net zero energy commercial renovation. We are celebrating our Centennial in 2019. #AGU100

 


AGU Contact:

Additional AGU press contacts:
Nanci Bompey
+1 (202) 777-7524
nbompey@agu.org

Liza Lester
+1 (202) 777-7494
llester@agu.org