AGU Fall Meeting: Virtual Press Room, PIO Uploader, and Quiet Room Sign Up – Now Live!

19 November 2013

American Geophysical Union
2013 Fall Meeting
Media Advisory 4

AGU Release No. 13-57
For Immediate Release

Moscone Convention Center
San Francisco, California
9–13 December 2013

Nanci Bompey
+1 (202) 777 7524
[email protected]

Included in this advisory:
1. Virtual Press Room and PIO Uploader – Now Live!
2. Quiet Room Sign Up Now Available Online
3. Fall Meeting Virtual Options
4. Preliminary Press Conference Topics
5. Fall Meeting Events
6. Press Registration Information
7. Northern California Science Writers Association (NCSWA) Dinner Registration
8. Who’s Coming

Please visit the 2013 AGU Fall Meeting Media Center for previous media advisories that include important information about visas for international reporters and searching the scientific program.

1. Virtual Press Room and PIO Uploader – Now Live!

During the Fall Meeting, journalists will find press releases and many resources online in the Virtual Press Room. Public information officers (PIOs) can now post releases and other materials on the site. See below:

For public information officers: You can now sign up for a login for the PIO Uploader. PIOs with a login can add press releases, tip sheets and press conference materials to the Virtual Press Room at any time before or during the meeting, including uploading items in advance and scheduling them to post during the meeting. To register for a login, go to the Media Center on the Fall Meeting website and click on the “For PIOs” tab. Only registered PIOs will be allowed to upload content.

For journalists: Press releases, press conference materials (including PowerPoint presentations, images, videos, scientific papers, and more, as available), and video recordings of press conferences are added to the Virtual Press Room during the meeting for easy online access.

To access the Virtual Press Room, go to the Media Center on the Fall Meeting website and click on the “Virtual Press Room” tab. Information about press conference webstreaming will follow in a later advisory.

2. Quiet Room Sign Up Now Available Online

Fall Meeting press registrants can reserve one of two available Quiet Rooms during the meeting to conduct interviews. The Quiet Rooms can be reserved through the online registration form. Reservations are given in 30-minute increments and are on a first-come, first-served basis.

3. Fall Meeting Virtual Options

Fall Meeting Virtual Options will provide online access to livestreamed and recorded content from the Fall Meeting, including named lectures and oral sessions. Sessions taking place on Monday, Tuesday, Wednesday and Thursday and marked as “Virtual Option” will be live streamed and recorded for video on-demand access. Sessions taking place on Friday and marked as “Virtual Option – On-Demand Only” will be available as video on-demand and will not stream live. All recordings will be available on-demand within 24 hours of filming. E-posters (electronic versions of Fall Meeting posters) will also be available.

Registration for access to Fall Meeting Virtual Options is required, but free for members of the press. Details about Fall Meeting Virtual Options and how to register will follow in a later advisory.

4. Preliminary Press Conference Topics

The AGU Public Information Office is planning a number of press conferences to highlight newsworthy presentations at the 2013 Fall Meeting. So far, we expect briefings on Mars, planetary science, the solar atmosphere, water resources, the arctic climate, earthquakes and comets. This list will grow and is subject to change.

A subsequent media advisory will contain the full list of press conferences, including dates, times, summaries and lists of participants. All press conferences will take place in the Press Conference Room: Moscone West, Room 3000, Level 3. The subsequent advisory will also contain information for reporters wishing to remotely participate in press conferences via webstreaming.

5. Fall Meeting Events

In addition to the scientific program, AGU is also offering numerous other events, activities and services including a Bloggers Forum, Open Mic Night and a film screening. Click here to search the full calendar of events or click here for events highlighted for the press.

We also invite you to join your Press Room colleagues to honor and celebrate AGU’s most recent journalism award winners with a brief, informal ceremony followed by an hour-long reception. We will recognize the outstanding reporting and story-telling of 2013 Walter Sullivan award winner Tim Folger, 2013 David Perlman award winner Paul Voosen and 2013 Robert Cowen award winners Geoffrey Haines-Stiles and Erna Akuginow. The ceremony will be held 5:00 – 5:30 p.m. on Thu., Dec. 12, in the Press Conference Room, Moscone West, Room 3000, Level 3. The reception will follow across the hall in the Press Room.

6. Press Registration Information

To register as press and to check eligibility requirements, please see the online press registration page. Members of the news media are encouraged to preregister online to expedite the process of receiving your badges.

Press badges provide complimentary access to any of the meeting’s scientific sessions, as well as to the Press Room, Press Conference Room and Quiet Rooms. No one will be admitted without a valid badge.

Eligible members of the press may also register on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room and Quiet Room locations will be included in a future advisory.

7. Northern California Science Writers Association (NCSWA) Dinner

[The following notice is provided on behalf of the Northern California Science Writers Association about their holiday dinner]

AGU press are heartily invited to join Bay Area science writers for NCSWA’s annual holiday dinner. This year, science journalist Alex Witze will discuss her new book “Island on Fire”, written with her husband Jeff Kanipe. “Island on Fire” describes the extraordinary 18th century eruption of Laki, a toxic and explosive Icelandic volcano that darkened Europe and killed thousands of people. Witze, a Boulder-based journalist and contributor to both Science News and Nature, will discuss her research for the book and show images from her travels on Iceland. She’ll also talk about the chances that Laki could erupt again. For a sneak preview, see her blog post:

The NCSWA holiday dinner will be held from 6:30 – 9:30 p.m. Wed. Dec. 11 at Buca di Beppo Italian restaurant, 855 Howard St. (adjacent to the Moscone Center). Cost is $35 for non-members, $29 for members, and $19 for students. To register, visit

8. Who’s Coming

Check here for an online Who’s Coming list of journalists and press officers who have preregistered for the meeting. This list gets updated regularly.